COLUMBUS, Ohio – As the use of Remote Online Notarization (RON) grows in popularity, so too do concerns about the potential for fraud. Experts emphasize the importance of individuals taking steps to ensure the legitimacy of their notarization sessions.
To protect yourself and ensure a legally compliant notarization, here are key steps to follow:
- Verify Notary Credentials: Check your state’s notary database to confirm the notary’s commission and authorization to perform RON. Each state has specific regulations regarding who is authorized.
- Robust Identity Verification: Be prepared to answer knowledge-based questions, show government-issued ID, or undergo biometric verification. Some states may also allow identification through a credible witness.
- Secure Video Platform: RON sessions must use approved, secure video platforms designed for notarization. Using everyday video conferencing tools is not legally valid.
- ID on Camera: Display your ID clearly during the video session. You may also need to verbally confirm your understanding and willingness to have the document notarized.
- Electronic Signatures: Both you and the notary will use electronic signatures. The notary will also apply a secure electronic seal.
- Locked Document: After notarization, you should receive a tamper-evident electronic file. When using a program like Adobe Sign, the document should be locked and display a signature panel.
Remember, state laws governing RON can vary, but these principles provide a solid foundation for ensuring a compliant notarization experience.